Office Manager - Perfect Picture Cosmetics

Office Manager - Perfect Picture Cosmetics - 1

Details

Salary
GH₵ 1,500 - 2,000
Job Type
Full-time
Work Setup
Office
Company Name
Perfect Picture Cosmetics
Job Posted By
Company
Responsibilities
- Run the daily office operations and make sure every team member does their work well - Supervise customer care staff: calls, DMs, WhatsApp replies and order entry - Monitor orders from entry to delivery and follow up on delayed, rescheduled or rejected deliveries - Coordinate with riders and dispatch daily - Confirm customer payments (MoMo and online) against records and report any mismatch - Oversee weekly stock counts and report variances - Plan staff schedules, track attendance and handle discipline and training - Make sure content shoots and posting happen on schedule - Send a daily report to the owner
Minimum Experience
3 years
Application Deadline
25th October 2026
Requirements and Skills
- Strong leadership and people management skills - Excellent organisation and time management - Good at using Excel/Google Sheets, WhatsApp and web-based systems - Honest, accountable and good with money records - Clear communication in English - Able to solve problems quickly and stay calm under pressure - Able to work full-time on-site
Minimum Qualification Requirements
- HND, degree or equivalent in Business, Administration, Marketing or a related field preferred - At least 2 years of experience managing staff or running an office, shop or sales team - Experience in retail, cosmetics, e-commerce or logistics is an advantage - Two references required

Office Manager - Perfect Picture Cosmetics Highlights

  • Office Operations Management: Office Managers are responsible for overseeing daily administrative tasks, ensuring smooth operations, and managing office staff to maintain productivity and efficiency.
  • Customer Service Supervision: This role often involves supervising customer service teams, handling inquiries across various channels, and ensuring timely order processing and delivery.
  • Inventory and Logistics Coordination: Office Managers may be involved in stock management, coordinating with delivery personnel, and tracking orders from placement to final delivery.
  • Staff Scheduling and HR Duties: Key responsibilities include planning staff rotas, monitoring attendance, and contributing to staff discipline and training initiatives.
  • Financial Record Keeping: Accurate tracking of payments and reporting of any discrepancies are crucial aspects of this role, requiring attention to financial details.
  • Organizational and Communication Skills: Success in this position relies on strong organizational abilities, effective communication, problem-solving skills, and proficiency with office software.

Description

• Perfect Picture Cosmetics seeks a hands-on Office Manager for their Kumasi branch. • Responsibilities include overseeing daily operations, managing staff, monitoring orders and stock, and reporting to the owner. • Requires strong leadership, organization, and proficiency in Excel, WhatsApp, and web systems. • Minimum 3 years of experience in office management or staff supervision is essential. • HND or degree in Business, Administration, or Marketing preferred; retail/cosmetics experience is a plus. • Competitive monthly salary (GH₵ 1,500 - 2,000) with performance bonus and growth opportunities. • Full-time, on-site position. Application deadline: 25th October 2026.

Similar Ads