Administrative Assistant - School Operations

Administrative Assistant - School Operations - 1

Details

Salary
GH₵ 1,500 - 2,000
Job Type
Full-time
Career Level
Junior
Responsibilities
Records Management Maintain accurate and up-to-date school records, including correspondence, staff files and administrative documents. Organise physical and electronic filing systems to ensure easy retrieval, confidentiality and secure storage. Report Writing Prepare clear and timely administrative reports, meeting minutes, letters and other official documents. Compile information from relevant departments and provide management with updates on administrative activities and outstanding issues. Assets and Maintenance Management Maintain an updated register of school assets, including furniture, equipment and facilities. Coordinate routine inspections, repairs and preventive maintenance, and follow up with service providers to ensure timely completion of work. Inventory Management Monitor stocks of stationery, cleaning materials and other school supplies. Keep accurate records of items received and issued, conduct periodic stock checks, and request replenishment to prevent shortages
Minimum Experience
less than 1 year
Requirements and Skills
A minimum of an HND or degree in management, finance, engineering or related field. Minimum of a year in a similar role
Minimum Qualification Requirements
A minimum of an HND or degree or relevant professional certificate

Administrative Assistant - School Operations Highlights

  • Core Responsibilities: Administrative Assistants typically manage records, handle correspondence, and prepare reports. They may also be involved in asset and inventory management, ensuring smooth daily operations.
  • Essential Skills: Key skills include strong organizational abilities, attention to detail, proficiency in office software, and effective communication. Problem-solving and time management are also crucial.
  • Career Path: This role is often an entry-level position, offering opportunities to gain experience in office administration. Advancement can lead to roles like Office Manager or Executive Assistant.
  • Educational Background: A HND or degree in fields such as management, finance, or a related discipline is commonly required. Professional certifications can also be beneficial.
  • Work Environment: Administrative Assistants usually work in office settings, supporting various departments within an organization. The environment is typically structured and requires collaboration.
  • Typical Compensation: Entry-level administrative roles often have a starting salary range that reflects the junior career level. Compensation can increase with experience and added responsibilities.

Description

• Seeking an organised and reliable Administrative Assistant to support school operations. • Responsibilities include managing administrative records, preparing reports, and coordinating maintenance and supplies. • Role involves supervising non-teaching staff and maintaining an updated register of school assets. • Minimum of an HND or degree in management, finance, engineering, or related field required. • Requires a minimum of one year of experience in a similar role. • Salary range: GH₵ 1,500 - 2,000. • Full-time position located in Millennium City, Ga South Municipal. • Accommodation is available if needed.

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